Welcome to VirtualHOA.com

At Virtual HOA Management, we believe in delivering high-quality HOA management services without the steep costs of traditional models. After checking our transparent pricing on our website, you may be surprised at the cost savings versus your current management company. Here’s why virtual HOA management is more affordable while maintaining exceptional service: Reduced Overhead Costs Traditional HOA management relies on local community managers, which drive up expenses (salaries, benefits, office rent, etc.). We operate remotely, eliminating these overhead costs. Savings are passed directly to your community. Scalable Technology Virtual HOA Management uses cloud-based platforms, automation tools, and centralized systems to handle tasks like receiving assessments, paying vendors, and producing your monthly financial packets. This reduces most manual labor, minimizes errors, and streamlines operations—saving time and money. Advanced software monitors issues in real-time (e.g., payment delays), enabling faster resolutions and preventing costly escalations. Traditional models often rely on slower, reactive processes. Offloading Tasks to Board Members Our core pricing includes essential accounting functions that are often the most technical part of managing an HOA. Board Members can save significant costs by taking on other tasks like maintenance and meeting management. We offer a la cart pricing and advisory services for non-accounting functions as well. Please see our price chart above. But Does Lower Cost Mean Lower Quality? Absolutely not! Virtual HOA Management prioritizes efficiency, technology, and expertise to deliver responsive, professional service. Many communities find virtual models provide better communication (24/7 portals, instant updates) and more thorough financial oversight than traditional management. Ready to Save Without Sacrificing Service? Explore how our virtual HOA management solutions can reduce costs for your community while enhancing transparency and responsiveness. Contact us today to learn more!

Yes! Here is our current Agreement and Terms & Conditions: LINK

Click HERE to see our detailed onboarding and management transition process. We work hard to ensure a smooth onboarding process with constant communication.

We service HOAs, big or small, across the entire United States! Please contact us for more information!

The team behind VirtualHOA.com is the same experienced group behind Blue Horizon Management Company (www.bluehorizonmanagement.com)—a trusted name in HOA management, servicing Santa Barbara and Ventura Counties in California. Why did we create Virtual HOA Management? While we continue to offer traditional, full-service HOA management through Blue Horizon (including dedicated on-site community managers for local Santa Barbara associations), we recognized a growing need in the industry: many communities simply don’t require—or can’t afford—the cost of traditional management. Smaller HOAs, self-managed communities, or those in regions with limited management options often struggle to access reliable, professional support. That’s why we launched Virtual HOA Management—a specialized branch of our company focused on delivering affordable, remote-first services tailored to HOAs of any size. Our mission is to empower underserved communities with: Expert accounting & financial tools (without paying for full-time, on-site staff). Flexible, scalable solutions for communities that don’t need—or want—traditional management. Cost savings through technology-driven processes and shared resources. Same Team, Same Expertise—New Approach You’re backed by the same skilled professionals who manage traditional HOAs through Blue Horizon, but with a focus on efficiency and accessibility. Whether your community is in Santa Barbara or across the country, we combine decades of HOA management experience with innovative remote tools to meet your needs. Need Affordable, Professional HOA Support? Explore how Virtual HOA Management can help your community thrive—no matter your size or budget. Contact us to learn more!

At Virtual HOA Management, we partner with AppFolio [www.appfolio.com], a leading property management software trusted by HOAs and communities nationwide, to deliver seamless, secure, and efficient services. Here’s how AppFolio enhances your experience: Secure Online Portals: Homeowners and board members access 24/7 portals to view financials, submit requests, pay dues, and review documents—all protected by bank-grade encryption and user-specific permissions. Streamlined Operations: AppFolio automates critical tasks like billing, accounting, violation tracking, and maintenance workflows, reducing manual work and minimizing errors. Transparent Communication: The platform centralizes messaging, announcements, and updates, ensuring everyone stays informed in real time. Scalable Solutions: Whether your HOA has 10 homes or 1,000+, AppFolio adapts to your community’s needs while maintaining affordability. Why AppFolio? We chose AppFolio for its proven reliability, industry-leading security, and user-friendly design. It empowers us to provide the same level of financial oversight and operational excellence as traditional HOA management—but at a fraction of the cost. They are also a local company headquartered just up the road from our Santa Barbara, CA office. Your Data is Safe with Us AppFolio complies with top-tier data protection standards, ensuring sensitive HOA and homeowner information is always secure. Combined with our team’s expertise, it’s the perfect tool to support modern, remote-first communities. Ready to Experience Smarter HOA Management? Learn more about how AppFolio and Virtual HOA Management work together to simplify operations for your community. Contact us for a demo or questions!

The monthly financial reports are designed to provide the Board and members with a timely snapshot of the HOA’s financial health. While we strive for precision and transparency, these reports are considered draft summaries and may require adjustments. This is why an independent licensed CPA conducts a comprehensive year-end review to finalize the official annual financial statements. Key Points to Know: 1. Monthly Reports vs. Year-End Review: o Monthly financials prioritize speed to keep stakeholders informed. o The CPA’s year-end audit or review ensures accuracy by reconciling all data, correcting discrepancies, and applying accounting standards. 2. Commitment to Accuracy: o We take great care to minimize errors, but occasional mistakes may occur (e.g., typos, categorization issues). o Adjustments can be made during the year if issues are flagged, ensuring corrections are carried forward into subsequent reports. 3. How to Report Concerns: o If the Board of Directors (BOD) identifies an error or has questions, email accounting@virtualhoa.com with details. o We’ll address adjustments in the current period and reflect them in the next monthly report. o All updates are shared with the CPA to inform their year-end review. Why This Process Works: The dual approach—monthly drafts for transparency and a CPA-reviewed year-end report—balances timeliness with rigorous oversight. This ensures reliability while allowing flexibility to correct and improve data throughout the year.

For instructions on how to do common HOA tasks, please see our FORMS page.

We offer a variety of methods for you to easily pay your assessments: Click here to see our payment options: 💸 Payment Options | VirtualHOA.com

Your HOA is a non-profit corporation. Therefore, your HOA's budgeted income is equal to the budgeted expenses for each fiscal year. Each fiscal year, your Board of Directors develops a comprehensive budget based on past expenses and future expense projections. Once projected expenses are budgeted for the upcoming fiscal year, we then calculate your assessments to ensure that the total assessment income of all units equals the total budgeted expenses for the upcoming fiscal year. Per your HOA's unique CC&Rs, unit assessments are either uniformally equal, or prorated based on certain calculations (usually by square feet). You may review your Annual Budget & Disclosure packet in your Online Portal to see your budget and assessment calculations.